Terms & Conditions

TERMS OF BUSINESS (“TERMS”) V2.12

FOR BIZLEGAL LIMITED (TRADING AS ‘EU REP) OR UK REP LTD (TRADING AS ‘UK REP’)

1. Parties

The parties (hereinafter “Parties” or “Us”) to this Contract are:

1.1.      (if You have bought an EU REP product) Bizlegal Ltd trading as EU Rep (hereinafter “EU Rep”), a company registered in the Republic of Ireland with registered number 635921 , whose registered address is at 27 Cork Road, Midleton Co. Cork; OR (if You have bought a UK REP product) UK REP Ltd (hereinafter “UK Rep”), a company registered in the United Kingdom of Great Britain and Northern Ireland (hereinafter “the UK”) with registered number NI677214, whose registered address is at 80/81, Ebrington Square, Derry, Derry, BT47 6FA, NORTHERN IRELAND

AND

1.2.     The party (hereinafter ‘You’ and ‘Your’) who purchases the Services of EU Rep or UK Rep, as set out in the Order.

2.        Definitions and interpretation

2.1.      Capitalised words used in these Terms and the Contract are defined here and above:

“Administration Operations” – the operational actions and administration involved in undertaking the Appointment, as set out in the Order or calculated in accordance with these Terms, most particularly the Appointment and the delivery of communications from a Requestor to You. The E-Rep product is a self-directed, automated signup and does not involve any individual review of or individual assistance with your automated Appointment process. If you have purchased the PRO product, this will include a review of your Article 30 record for you, and individual assistance with your automated Appointment process and tailoring of your Article 30 record and Certificate of Compliance with Article 27 GDPR for you. If you have purchased the PREMIUM product, this will include mini-audit and report concluding with a draft or review of your Article 30 record for you, and individual assistance with your automated Appointment process and tailoring of your Article 30 record and Certificate of Compliance with Article 27 GDPR for you.

“Administration Fees” – the Fees due for Administration Operations.

“Additional Fees” Any additional fees or charges which are agreed by You for additional work, such as registrations on Your behalf, dealing substantively with complaints, prosecutions, obtaining translations of documents or other work which we may agree to do for You.

“Applicable Law” – any of the laws applicable to EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product), You and any Data Subjects for which You hold or process Information including, without limitation, personal data.

“Appointment” – the appointment of EU Rep or UK Rep or both as Your Data Protection Representative pursuant to Article 27 of GDPR as set out in clause 3.2.

“Appointment Fee” – the fee of €99 due at sign-up for accepting the Appointment via the E-Rep product, as set out in the Order; the fee of €299 due at sign-up for accepting the Appointment via the PRO product; or the fee of €899 due at sign-up for accepting the Appointment via the PREMIUM product.

“Commencement Date” – the day on which EU Rep or UK Rep issues acceptance of an offer by You to appoint EU Rep or UK Rep respectively as Your Data Protection Representative.

“Contract” – the legal contract between EU Rep or UK Rep and You, incorporating these terms as may be changed from time to time, under which the Services are delivered.

“Data” – any information, whether in written or other form including, but not limited to, Personal Data.

“Data Protection Authority” – the government authority in any European Union member state which regulates the control and processing of Personal Data in that member state, or in the case of the UK, the Information Commissioner. “Data Protection Representative” – the position to which certain organisations are required to appoint a legal person pursuant to article 27 of GDPR.

“Data Request” – a request to You pursuant to GDPR, by way of EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) as Data Protection Representative, by a Data Subject or a Data Protection Authority.

“Data Subjects” – individual natural persons who are situated in the European Union or the UK.

“Expiry Date” – the date on which this contract shall terminate in accordance with its terms.

“Fees” – the payment(s) to be made by You to EU Rep (or to UK Rep via EU Rep if You have bought a UK REP product) pursuant to this Contract.

“GDPR” – means (if You have bought an EU REP product) the General Data Protection Regulation (Regulation (EU) 2016/679), and any amendment or restatement of it; and means (if You have bought a UK REP product) UK GDPR as applied by virtue of Section 22 of the UK Data Protection Act 2018.

“Monthly Fee” – the fee of €19 monthly for the continuing of the Appointment for a Renewal Period for the E-Rep product; or the fee of €29 monthly for the continuing of the Appointment for a Renewal Period for the PRO or PREMIUM product.

“Order” – the agreement, specifically, including Your details, the Fees and the Commencement Date.

“Personal Data” – the personal data of Data Subjects, as defined in the GDPR.

“Regulatory Action” – a GDPR enforcement action by the European Union or any European Union member state, or by the UK or by the courts, tribunals etc or the Data Protection Authority of either, whether on their own motivation or at the request of one or more Data Subjects.

“Renewal Period” – a period for which the Contract is extended, starting the day after the Expiry Date of the previous Contract period, with an Expiry Date 1 month after that date.

“Requestor” – a Data Subject or Data Protection Authority who has made a Data Request, and/or any party which brings a Regulatory Action.

“Services” – the services of a Data Protection Representative, and such other services as may be agreed between the Parties, including the Administration Operations.

“Terms” – the terms of this Contract

2.2. In the event of a discrepancy or conflict between any provision of the Order, and any other communication term of the Order shall prevail.

3.        Services

3.1.     In consideration of the payment of the Fees, EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) shall provide to You the Services.

3.2. Pursuant to Your obligation under Article 27 of GDPR, You hereby appoint EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) as Your Data Protection Representative (the “Appointment”). Notwithstanding any other evidence of the

Appointment, or documents which are considered to constitute the Contract, these Terms are

the written document evidencing the Appointment and designating EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) as Your Data Protection Representative, as required by Article 27.1 of GDPR.

3.3. EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) shall deliver the Services with due care and attention, in a diligent and timely manner, and will apply such time and resources as are reasonably required to deliver those Services.

4.        Invoicing and payment

4.1. Payment of the Appointment Fee relates to the Appointment and is due immediately on the formation of a Contract between Us. 

4.2. Invoices will be raised for Administration Fees, if any, and any other Fees which arise, on a monthly basis.

4.3. Payment of all invoices deducted automatically on the date of invoice. All prices are in Euro (€) and are exclusive of any VAT which may be applicable.

4.4. Administration Fees consist of the Appointment Fee plus the Monthly Fee. EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) do not charge a fee for passing on to You a communication from a Requestor or providing general advice on Your first response to a Requestor, but any communication(s) sent to the Requestor on Your behalf will be chargeable. Communications from You to EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product), other than for onwards-provision to a Requestor, shall not be chargeable. See FAQs on website for current fees. You are at all time free to correspond with a Requestor directly, or through another service provider.

4.5. Where EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) reasonably incurs work or expenditure outside of those expenses listed in the Order, these expenses shall be added to the Administration Fees.

4.6.      Fees for Regulatory Actions:

1. Notwithstanding anything in the remainder of these Terms, you indemnify EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) in respect of all costs, fees and expenses reasonably incurred by EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) in assessing, dealing with and responding to any Regulatory Actions.
2. Where a Regulatory Action is raised against or via EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) in respect of You or Your actions and/or omissions, and it appears reasonably likely that EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) may incur costs (whether administrative or for legal or other professional advice), You shall pay on account to EU Rep a reasonable sum decided by EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) in respect of that Regulatory Action. EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) shall have no obligation to undertake any more than the Administration Operations and its own regulatory obligations until such payment on account is made.
3. Where the payment on account is not made within a timescale which reasonably permits EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) to respond as required by their Appointment as Data Protection Representative, that fact shall be considered a reason to terminate pursuant to clause 7.5, that termination shall happen by operation of law, and that termination shall be deemed backdated to a point immediately prior to the date of occurrence of the circumstances giving rise to the Regulatory Action. Notwithstanding such backdating, all Fees shall remain due up to the point at which such termination shall have been communicated by EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) to You.

5.        Your obligations

5.1.       On the Commencement Date and then at all times until the Expiry Date, You warrant that:

1. You are compliant with the obligations placed on you by GDPR and all other Applicable

Laws;

1. the information You provided on conclusion of the Contract or thereafter (including, but not limited to, turnover derived from the European Union or UK or globally, numbers of Data

Subjects etc) is accurate and complete;

1. You will provide a complete Article 30 record via your application to make the Appointment via our website, and update same as is necessary, and in particular in response to emails sent to You by EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product);
2. You have not been the subject of a Data Request or Regulatory Action, other than to the extent notified to EU Rep prior to entering into a Contract;
3. You will provide the necessary responses, within the necessary timescale, to any communication in respect of a Data Request, Regulatory Action or other request for response from EU Rep;
4. You will keep EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) updated with Your contact details, in particular an email address at which You can be contacted; and
5. You will pay all Fees as due. Failure to pay any Fess as due shall be considered a reason to terminate pursuant to clause 7.5; that termination shall happen by operation of law, and that termination shall be deemed backdated to a point immediately prior to the date of occurrence of the circumstances giving rise to the Regulatory Action. Notwithstanding such backdating, all Fees shall remain due up to the point at which such termination shall have been communicated by EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) to You.

5.2.      You acknowledge and agree that:

1. there are many official languages in the European Union, and that Data Requests and Regulatory Actions may be issued in any of those languages. EU Rep is under no obligation to translate the contents of Data Requests or Regulatory Actions unless otherwise agreed with You, and Additional Fees will apply to such translation. EU Rep takes no responsibility for any interpretation of languages (other than the English language) unless such Additional Fees are paid;
2. Data Requests and Regulatory Actions will be forwarded to you by email. If necessary, they will also be provided to you by post. The delivery of Data Requests and Regulatory Actions via postal service is subject to many factors, including forwarding of such documents between EU Rep’s locations in the European Union. EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) will make reasonable endeavours to provide such Data Requests and Regulatory Actions to You by post where necessary, as soon as reasonably practicable, but EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) cannot guarantee that such postal delivery will be within Your or a Data Protection Authority’s required deadline; and
3. at the request of EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) You will provide written details to EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) sufficient to enable EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) to cost continuing the Services to You.

6.        Data, confidentiality and integrity

6.1. Neither Party will disclose to any third party, without the written consent of the other party, any Data received from the other Party or any Data Subject, Requestor, Data Protection

Authority or any other party because of or in connection with the Contract, and for these purposes all Data shall be considered confidential. Both parties agree that any confidential information shall only be used for the purposes of providing or receiving Services and may be provided to other third parties involved in the delivery of the Services on the condition that those third parties are under confidentiality provisions no less stringent than set out in these Terms. This obligation of confidentiality shall not extend to information (a) in the public domain, (b) which was already in the possession of a Party when received from the other Party; or (c) information which a Party is required by law to disclose.

6.2.       EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) will process Personal Data in line with their privacy policy. 

7.        Term and termination

7.1. The formation of the Contract and the Appointment of EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) as Your Data Protection Representative, occurs on the Commencement Date. For the avoidance of doubt, a receipt of payment from a third party shall not be sufficient evidence of the acceptance of the Appointment by EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product).

7.2.      The Services will be provided by EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) to You from the Commencement Date until the Expiry Date.

7.3. Unless either Party gives the other written notice of termination or the Contract is terminated in according with its Terms, the Contract and Appointment shall automatically renew each month.

7.4.       The Contract shall terminate:

1. on notice by either Party if the other Party is in material breach of the Contract;
2. automatically and immediately if You are in breach of your obligations in clause 5;
3. on notice by EU Rep with immediate effect in the event of Your ceasing to trade, entering administration, insolvency proceedings or any other equivalent or analogous proceedings in Your jurisdiction;
4. on 30 days’ notice by You.
   • The Appointment shall be deemed to have terminated at a time immediately prior to the occurrence of an event which gave rise to a Regulatory Action resulting from a breach of Applicable Law, but the delivery of the Administration Operations shall continue until the earlier of the Expiry Date and the date the Contract is terminated.
   • On the termination of the Contract, the Appointment of EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) as Data Protection Representative will immediately cease and, to the extent that EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) continues to provide any other services to You, these are provided on a reasonable endeavours basis as an administrative service and not as Data Protection Representative. To the extent not already done, and other than to the extent permitted or required for legal/archival purposes, EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) will delete any Personal Data processed for You by EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product).
   • Notwithstanding the remainder of this clause 7, EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) may suspend their termination of the Appointment or the Contract, either partly or in full, to allow You the opportunity to dispute a Regulatory Action or other finding that You are in breach of an Applicable Law. In the event that your dispute fails, termination of the Appointment is deemed backdated to the time it would have terminated had the suspension not been agreed, although this shall not invalidate any acts undertaken by EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) in the intervening period.
   • In the event the Contract and/or the Appointment are terminated prior to the Expiry Date, no refund of any Fees paid will be due.

8.        Liability, Warranty and Indemnity

8.1. You indemnify EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) for any liability it incurs pursuant to the Appointment as a result of Your actions or omissions in respect of GDPR or Applicable Law. You acknowledge that this is reasonable and proportionate given that, other than obtaining your warranty to that effect in these Terms, EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) has no way of assessing or control over Your compliance with GDPR or Applicable Law.

8.2. EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) does not provide advice to You in respect of obligations under GDPR or other Applicable Law and, to the extent that EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) provides You with any information in respect of Applicable Law generally or in respect of a Data Request or Regulatory Action, that information is factual, general and/or based on publicly-available sources of information. You acknowledge that such information does not take into consideration Your specific situation and circumstances and You agree that You will always seek the advice of a legal and/or other relevant professional before proceeding in respect of GDPR, Applicable Law, Data Requests, Regulatory Actions and/or other similar legal obligations or proceedings.

8.3. Whilst EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) will have access to the Personal Data of a Requestor, You agree generally not to supply EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) with any other Personal Data and, to the extent that You do supply EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) with such other Personal Data, you indemnify EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) for any claim made by a Data Subject, Data Protection Authority or other third party in respect of the possession by EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) of that Personal Data.

8.4. Notwithstanding anything in this Contract, EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) shall not be liable to You for any consequential or indirect losses including, without limitation, loss of profits, loss of reputation, legal costs, fines under Applicable Law and any event which is out of the control of EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) (e.g. fire, flood, industrial action, loss of service etc).

8.5. Where EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) arranges for consultancy in respect of Your compliance with GDPR, the Applicable Law or any other compliance matter, this is arranged between You and a third-party consultant, and EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) accepts no liability for the actions or omissions of that third party. Notwithstanding the remainder of these Terms or any other Contract between Us, the maximum aggregate liability 0f EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) to You is limited to the sum which EU Rep (on its own behalf or on behalf of UK Rep) has received from You in Fees during that Renewal Period.

8.6. Other than as required by the delivery of the Services, EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) does not, and is not expected to, represent You in any general or specific manner. Specifically, and in accordance with an opinion of the European Data Protection Board opining that Art 27 Representatives may not also be a Data Protection Officer (“DPO”) for the same company, we are not your DPO.  Other than as required by the Appointment, EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) reserves the right not to enter into or accept communications from any third party on behalf of or for You and, if EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) agrees with You to act in respect of such communications, Additional Fees will be agreed for the provision of such communications. EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) shall have no liability to You for any communication or activity outside of the Services. Specifically this includes that EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) has no obligation to pass on correspondence other than correspondence from persons other than Data Protection Authorities or Data Subjects, or on matters unrelated to GDPR.

8.7. Subject to clause 8.5, the maximum aggregate liability of EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) to You for all matters relating to the Contract, Appointment or otherwise is limited to the sum which EU Rep (on its own behalf or on behalf of UK Rep) has received from You in Administration Fees during that Renewal Period.

9.        General provisions

9.1. No variation to this Contract shall be valid unless agreed by both Parties in writing (which shall include email).

9.2.      You may not assign or otherwise transfer the benefit or burdens of the Contract. EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) may use selected third parties to provide delivery of the Services, but EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) shall at all times remain liable for delivery of the Services.

9.3. The Parties agree that these Terms and the Contract are governed by the laws of the Republic of Ireland and are subject to the courts of the Republic of Ireland, and any terms implied into these Terms or the Contract to the contrary shall be excluded to the maximum extent permitted.

9.4. If any provision of these Terms or the Contract is found to be unenforceable, it shall be considered severed from the Contract to the extent required to make the Contract enforceable and, unless prohibited, equivalent terms shall be deemed included in the Contract which are as close as permitted to the original intention of the severed provision.

9.5.      No third party may enforce any provision of this Contract.

9.6. No failure by EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product) to exercise, or delay in exercising, any right in the Contract shall be deemed a waiver of that or any other right, nor shall any partial exercise of a right preclude any further or other exercise of that or any other right.

9.7. These Terms and the Contract have been drafted in the English language. If these Terms, an Order or any other part of the Contract is translated into another language, the English language text prevails. This Contract is governed by Irish law and is subject to the exclusive jurisdiction of the Irish courts.

9.8. Any notice, demand, request, statement, instrument, certificate or other communication given, delivered or made by a Party to the other, under or in connection with a Contract, shall be in writing and be served by email (in the case of EU Rep or UK Rep to info@eurep.ie, in the case of You to the email address you have provided on signup and shall be in the English language). 

9.9. This Contract is to be read in conjunction with the Controller-Processor Agreement between the parties attached hereunder and supersedes all previous written or other documents or agreements (written or oral) relating to the subject matter of these Terms, including any terms You or Your documentation seek to infer into the Contract, and You acknowledge that (a) in the absence of the applicability of these Terms, the Appointment of EU Rep as Your Data Protection Representative under clause 3.2 is ineffective, (b) that no other document provides terms satisfactory to EU Rep for entering into such an Appointment, and (c) that notwithstanding the applicability of clause 9.9 (a) and (b), all Fees issued on foot of this Contract are valid. These Terms are subject to update at the discretion of EU Rep (if You have bought an EU REP product) or UK Rep (if You have bought a UK REP product), and any Renewal Period for which a Contract is concluded shall be based on the Terms applicable at the start of that Renewal Period, available for review at www insert 

9.10. Nothing in this agreement is intended to, or shall be deemed to, establish any partnership or joint venture between the Parties, constitute any Party the agent of another Party, or authorise any Party to make or enter into any commitments for or on behalf of any other Party.